BNY Mellon Careers

Senior Management Administrative Assistant - Corporate Social Responsibility

New York, New York
Human Resources

Job Description

Under general direction, the incumbent is responsible for performing a full range of advanced, diversified secretarial and administrative functions, typically of a responsible and confidential nature for an Operating Committee (OC) member and requiring broad and comprehensive experience, skills and knowledge of organization policies and practices. This may include, but will not be limited to, diary management; scheduling meetings and booking meeting rooms; arranging travel itineraries and coordinating travel arrangements including booking travel tickets and settlement of related expenses; preparing and distributing minutes of meetings; maintenance and ordering of office supplies. Screens telephone calls and resolves routine and complex inquiries. S/He will have corporate interface, across many levels of the organization, at senior executive level but more often at senior manager level and potentially with external clients. The incumbent will therefore need to be articulate and sensitive to the culture and diversity of the audience. S/He will screen telephone calls and may be expected to apply independent judgment when resolving both routine and complex enquiries. S/he should be able to compose correspondence, memoranda and may be required to produce reports and presentation materials, organize events, seminars or coordinate resources for small projects of moderate complexity. May utilize the assistance of one or more lower level secretaries on a reporting or project basis. Typically requires a high school education or equivalent.


The qualified candidate will have a solid background of secretarial experience at senior manager level. More than 6 years experience required. Must have a high level of interpersonal skills to handle sensitive and confidential issues. Position requires poise, tact and diplomacy. Must be able to interact and communicate with all levels of the organization. Must be familiar with and be able to use personal computers, data storing, Excel and other Microsoft Office Suite products. The role may also require the regular use of business or technical vocabulary coupled with sound knowledge of organizational operations, procedures and staff. Must be well organized, able to handle multiple tasks simultaneously and therefore manage priorities, establish and meet deadlines. Skilled in typing, shorthand, and/or dictation, advance proofreading/editing and word processing. The candidate should have good math skills, excellent oral/written communication skills as well as organizational/interpersonal skills. Makes independent decisions regarding planning, organizing, and scheduling work.
BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer.
Minorities/Females/Individuals With Disabilities/Protected Veterans.

Primary Location: United States-New York-New York
Internal Jobcode: 00298
Job: Human Resources
Organization: Corporate Affairs-HR08291
Requisition Number: 1802225