BNY Mellon Careers

Company Secretary

London, United Kingdom

Job Description

Job Purpose: (What the job role involves)

The EMEA Legal team currently comprises in excess of 112 legal professionals based in offices in London, Dublin and across continental Europe.

As Company Secretary, you will be part of the EMEA Office of the Corporate Secretary with responsibility for ensuring that our UK legal entities and their committees comply with UK statutory/regulatory/governance requirements.

The Company Secretary will also play a key role in various EMEA wide governance initiatives.

Responsibilities: (Key parts to the job role)

To carry out company secretarial functions which include:

Company Secretarial Work

  • Managing and taking responsibility for the provision of a comprehensive company secretarial and governance service to our UK legal entities, advising senior stakeholders, directors, committee members and functional leads on a wide range of company law, regulatory and governance issues.Ensuring that our UK legal entities are compliant with applicable laws/regulations, including maintaining and updating the statutory records, ensuring the timely filing of annual returns, financial statements and statutory returns.
  • Maintaining statutory registers and ensuring their accuracy on a regular basis.
  • Assisting in reviewing, negotiating and approving for execution documentation, such as powers of attorney and letters of representation.
  • Maintaining group structure charts.
  • Maintaining and updating bank mandates and authorised signatory lists as required.
  • Collaborating with members of the Office of the Corporate Secretary to ensure that information is shared in a timely and comprehensive manner and ensuring that the highest standards of corporate governance are maintained at all times.
  • Attending to ad hoc enquiries.

Supporting Boards & Committees:

  • Organising and being responsible for Board and Committee meetings, including preparing agendas, collating and circulating Board/Committee papers and preparing minutes for all Boards and Committee meetings as required.
  • Assisting in initiatives around enhancing the quality of the Board/Committee materials and educating the producers of materials in how to write and deliver quality reports.
  • Providing guidance, and being a strategic adviser, to the directors and management on the Companies Act 2006 and other relevant corporate governance requirements, and playing an active role in the meetings.
  • Ensuring the appropriate adherence by the Board and its Committees to the Articles and relevant Terms of Reference.
  • Establishing a good working relationship with any independent non-executive directors (“INEDs”) and providing them with the appropriate level of support and guidance.

Special Projects

  • Providing company secretarial assistance in respect of corporate restructurings and M&A projects impacting our UK legal entities.
  • Partnering with Regional Management on EMEA governance projects and helping to manage and implement key strategic decisions.
  • Provides technical advice/guidance to less experienced members of the team.


  • Developing and maintaining relationships with functional leads and business partners across EMEA, e.g. Compliance, Finance, Internal Audit and Risk
  • On-boarding new directors and identifying and arranging training for the directors/committee members according to their needs
  • Miscellaneous company secretarial tasks as required from time to time
  • Comply with all corporate policies and procedures within the department.
  • Alert management immediately of any significant changes to business risks and internal controls effectiveness.
  • Notify management and/or Compliance immediately of any regulatory breach.
  • Comply with health and safety policies and procedures operating within the business.


Requirements; (what we are looking for)

Core Competencies

  • Adaptability
  • Communication
  • Customer Orientation
  • Interpersonal Skills
  • Judgment
  • Managing Risk

Job Specific Competencies

  • Well-developed interpersonal skills, with the ability to communicate/engage with (and become a trusted adviser to) various stakeholders across the region.
  • Highly motivated self-starter with gravitas to maintain credibility with different stakeholders.
  • Ability to influence at all levels of the organisation.
  • Ability to display a culture of individual ownership of tasks with an individual sense of accountability in performing the role.
  • Ability to write concise and accurate minutes.
  • Well organised with good attention to detail.
  • Comfortable managing a busy workload.
  • Ability to work under pressure and to tight deadlines and balance competing and conflicting priorities
  • Confident, assertive, collaborative and “can do” attitude
  • Ability to work autonomously as well as part of a team.
  • Fully conversant with Word for Windows, Excel and PowerPoint, and other relevant technology packages (i.e. Board Vantage). 
  • Previous experience of GEMS corporate database or other company secretarial package.
  • Proven experience working with highly sensitive and confidential information

Academic/Professional Qualifications (or equivalent qualifiers)

  • ICSA qualified or graduate with business related or law degree.
  • Previous experience of working in a company secretarial function within financial services or a matrixed multinational organization.
  • Good knowledge of corporate law/corporate governance/applicable financial regulations

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark:

As part one of the safest and most trusted financial institutions, the BNY Mellon Legal department mitigates risk and handles legal affairs to ensure the security of the company and its clients. BNY Mellon's Legal Department, has overall responsibility for government affairs and advises on advocacy and policy initiatives of the company to support BNY Mellon's domestic and international operations, and they also support all bank regulatory and supervisory issues.

BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: United Kingdom-Greater London-London
Job: Legal
Internal Jobcode: 85092
Organization: Legal Affairs-HR06241
Requisition Number: 1803234